Its time for a Sierra Club Calendar Submission. I used to submit to them for many years when I shot film, but there was a huge gap in time for them to catch up to the digital world, and just last year they began accepting submissions of digital photography. While that was a big step forward, it is still one of the most time consuming submission I prepare, due to the specific forms required, which is basically analog. It would be nice to see some sort of thumbnail reference form, as that is more in line with the many digital asset management programs that all us photographers use. Getting them a preview resolution file, and renaming them appropriately is not problem, but itemizing each on a sheet of paper is a clog in efficient workflow.
Below is my submission for 2012, which is basically a print out of a lightbox on my website that has embedded links to the preview image. It looks nice on my website but the style sheet here won’t let me control the layout without lots of work. This is not what I send them, but rather the environment I work in to collect the images for inclusion. I then make a catalog set in Lightroom and export the files as 1000px jpegs for their review. Including the paperwork as necessary.
You can see any image larger by clicking on the thumbnail.